Security Clearance Jobs Blog

We spend most of our time here talking about personnel security clearances, but facility security clearances can also pose major problems, especially for small businesses. It’s the typical chicken before the egg conundrum – you can’t do certain “cleared” work without a facility security clearance but you can’t get a facility security clearance without “cleared” work.

It’s a problem that’s causing one Puget Sound company major headaches, reports the Bremerton Patriot. Puget Sound Environmental was awarded a fixed-price contract for work at the Puget Sound Naval Shipyard. 18 months later they’re still awaiting their facility clearance and according to company president Carlos Moreno, that’s delaying the creation of about 200 full-time positions.

DSS provides a checklist for facility security clearances- but despite offering tips, it doesn’t offer any guarantees on how long the process will take.

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The Defense Security Service (DSS) announced that effective on August 29, 2011 as part of a Joint Personnel Adjudication System (JPAS) release update (version 4.3.0.0), the new 2010 Standard Form 86 (Questionnaire for National Security Positions) will be available for use by federal contractors using JPAS.  A new “Fair Credit Release” form will be required as part of the SF86.

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On June 3, 2011 the Defense Security Service (DSS) posted “A Quick Reference Guide for the Newly Updated Standard Form 86” (QRG). “This QRG contains detailed field descriptions, step-by-step instructions, and a link to a printable form to help you determine what information you need to gather.” Unfortunately the printable form (July 2008 version) has not yet been updated to the March 2010 version.

This QRG provides 15 pages of detailed instructions for completing the SF86—much more comprehensive than anything previously published by DSS or the Office of Personnel Management (OPM). There are several errors and discrepancies in the QRG when compared to the internal instructions in the SF86 posted at the Office of Management and Budget (OMB) Reginfo.gov website.  For example the QRG indicates that only 7 years of residence information is needed for NACLC/Secret; whereas the OMB version indicates that 10 years of information is needed and make no distinction between NACLC/Secret and SSBI/Top Secret. There are also “years of coverage” discrepancies for the sections on “Where You Went to School” and “Employment Activities.” The section on “Use of Alcohol” leads off with “This section requires you to provide information regarding your illegal use of drugs. . . .” The section on “Relatives” indicates that a yes or no response is possible, and if a no response is selected the program will skip over this section and proceed to the next section.

Despite the errors, DSS should be applauded for creating the QRG. Hopefully within the weeks to come, they will correct these problems and expand on what they have already provided.

A sorely needed new capability to transmit attachments by scanning and uploading or by faxing has apparently been added to the SF86 e-QIP. This will enable to applicants to submit supporting documents directly to the Defense Industrial Security Clearance Office or other Government security office.

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IMPACT 2011 took place in Chantilly, Va. this week and while the event was off-the-record, it’s worth reporting the hot topics discussed in this gathering of security officers and experts. With hundreds of Facility Security Officers and Information System Security Officers in attendance the forum was a hot venue for information sharing and discussion of the current security landscape. The trends you’ll note in the agenda aren’t surprising, and spotlight the evolving digital landscape today’s security professionals face. Here are the highlights:

• Cybersecurity. Unless you’ve been living under a rock in the past several years it’s probably no surprise that cybersecurity is a watch word across the intelligence and security industries. Whether you adhere to the Defense Department argument of cyberspace as a warfighting domain, or are with the State Department camp looking to broaden Internet access in order to promote democracy, wars of the future will be waged along the Internet superhighway. Government and private industry are looking for cybersecurity professionals with the necessary skills to compete in this growing market.
• The mission matters. Security is a customer focused profession (and you thought it was all about defending networks and hunting down Russian spies….). Security experts have an important goal in keeping their communities safe, and the human component of any security position – even within the IT industry – is a powerful one. Several presentations focused on briefing skills and the importance of training and education. That’s certainly a trend we see with training and education related positions posted at ClearanceJobs.com.
• Progress has been made in the security clearance process…but it’s far from over. Representatives from the Defense Security Service (DSS), the Defense Office of Hearings and Appeals (DOHA) and others highlighted the improvements made in efficiency and reciprocity, but were cautious not to toot their own horns too loudly. They acknowledged that more steps need to be taken to make the process clearer and easier for both applicants and the security officers with companies and within the government who facilitate applications.

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A June 15, 2010 article, “Buzz on lie detectors is a lie, NSA video says,” at WashingtonPost.com reported on a new 10-minute video about polygraph tests posted at the Defense Security Service’s (DSS) training website. “The Truth About the Polygraph” is reported to be a video produced by the National Security Agency (NSA) designed to reduce the anxiety applicants feel about the examination.

The DSS Academy website provides the following comments regarding the video. An accompanying 2-page brochure is also available:

Many positions of trust with the U.S. Government require candidates to undergo a polygraph examination. This video, aimed at either current or prospective employees, provides an overview of the process that may be encountered when a polygraph examination is required for employment or access to sensitive information.

Neither the DSS Academy website nor the video itself provided any information about the production of the video.

It’s difficult to make any general statements about the manner in which polygraph tests for security clearance applicant screening are conducted. Although, all federal polygraph examiners are trained at the Defense Academy for Credibility Assessment—DACA (formerly known as the DOD Polygraph Institute); examiners develop their own individual style that’s usually influenced by their organization’s culture.

Truth About the Polygraph Brochure [pdf] | The Truth About the Polygraph [flash video]

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On November 20, 2009 the Defense Security Service issued the following policy alert entitled, “Foreign Passport: Disposition Influences Personnel Clearance Eligibility.”

DISCO will not grant or continue a personnel clearance if the clearance applicant or cleared individual possesses a current foreign passport. In instances where the foreign passport is the sole potential disqualifying factor in the personnel clearance adjudication, DISCO will send a Joint Personnel Adjudication System (JPAS) message to the Facility Security Officer (FSO) stating that if DISCO receives reliable documentary evidence that the foreign passport has been destroyed, invalidated, or surrendered, DISCO will grant or continue the clearance. The passport holder may surrender the foreign passport to the FSO for safekeeping, but the FSO is not required to perform this service. . . .

Related Articles: Dual Citizenship And Security Clearances, Foreign Influence and Security Clearances

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The Defense Security Service (DSS) recently produced a brochure entitled, So you need a Security Clearance . . . How to Receive and Maintain Your Security Clearance. This 16 page publication gives a general explanation of security clearances and the process involved in getting one. It also covers individual responsibilities, security issues, and Public Trust determinations, a good primer for the uninitiated.

DSS also has a video entitled, “Tips for e-QIP Submission” (also available in text form) that includes 10 tips for completing the SF-86.

It is posted at http://dssa.dss.mil/seta/downloads.html

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A February 18, 2009 article at Tradingmarkets.com reported that ATS Corporation (ATSC) was awarded a new $6 million contract with the Defense Security Service (DSS) for the Secure Web Fingerprint Transmission (SWFT) system.

ATSC will develop, deploy and maintain a web-enabled biometric system to transmit electronic fingerprints to DSS and the Office of Personnel Management (“OPM”) as part of the security clearance background investigation process.

The SWFT system will enable federal contractors to submit electronic fingerprints and identifying information for security clearance applicants. A pilot project for the system was conducted in 2008. Implementation and deployment of the new system will begin this year.

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This is an odd story, but apparently 100% true. Those pesky Canadians have been slipping coins with tiny radio transmitters hidden inside in the pants of U.S. contractors visiting the country. I’m not entirely sure how contractors would be singled out specifically, but that’s beside the point. The Defense Security Service issued the warning yesterday.

On three occasions between October 2005 and January 2006, U.S. defense contractors with security clearance travelling in Canada were targeted. Naturally, the Canadian intelligence agency claims they have no knowledge of the coins.

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